NOTIFICATION OF ACADEMIC OR ADMINISTRATIVE POSITION OPENING (NAPO)

The NAPO is used to open searches for unclassified positions.

• A regular search is required (and therefore a NAPO is required) for unclassified appointments of two terms (or six months) or longer at an appointment percent of 50% or greater.
• Part-time, temporary and limited duration appointments that do not require a regular search (less than 50% and less than two terms or six months) can be made for officers of instruction or research through the open applicant pool process.
• "Direct hires" will be considered on an exceptional basis only and should be submitted to the Affirmative Action Director with a memo explaining the exceptional circumstances.

If the position is for a period of more than one year, it is essential that the NAPO identify the recurring funds that will be used to support the position.

Approval of the NAPO only authorizes the announcement of the opening and the commencement of a search. It does not guarantee that a Request to Offer Academic Appointment will be approved at a later date (e.g. if there are no longer sufficient funds to support the position).

In filling out a NAPO, the following elements are required:

AA Posting Box
The Office of Affirmative Action will fill this in.

HRIS Position #
Use the established position number for the incumbent or a pooled position number when appropriate. If a new position number needs to be created, leave the space blank on the NAPO, and a new number will be asssigned by Unclassified Personnel Services as part of the approval process.

Position Title
Indicate the title you have given to the position. An accurate title is especially important for Officer of Administration positions. The title in any subsequent Request for Campus Visit or Request to Offer Academic/Administrative Staff Appointment must conform to that approved in the NAPO. Any change to the title from what is on the NAPO requires justification and approval.

Annual Basis
Check either 9-month (academic year only) or 12-month (all other).

Appointment Percent
List the appointment percent (or FTE) for the proposed position.

Full-Time Annual Rate
Complete the annual base rate range for the position at 100%. Use of a range is preferred because the annual base rate on the Request to Offer will need to conform to that on the NAPO. Any differences in the annual rate require justification and approval.

Type of Appointment
Select the appropriate type:

• Fixed Term: for a specified period of time, non instructional.
• Academic: for officers of instruction.
• Emergency: for unusual situations requiring special approval.

Period of Appointment
Fill in the anticipated appointment dates. Contracts are usually for no more than one year. Contracts may be allowed for up to two years for administrators that report directly to vice presidents or if there are visa considerations. The Faculty Handbook provides more information regarding contract years.

For 12-month employees, it is good practice to issue employment contracts to match the fiscal year cycle (July 1 through June 30). For new employees, it is often appropriate to offer a full year contract; upon renewal, dates can be adjusted to conform to the fiscal year.

Rank
Indicate the academic rank that is commensurate with the duties, education, and experience required for the position. Please refer to the Faculty Handbook for definitions and qualifications for all ranks. Rank is required for most instructional and research positions. Rank is not assigned to administrative positions. The rank in any subsequent Request for Campus Visit or Request to Offer Academic Staff Appointment will conform to that approved in the NAPO.

Previous Incumbent
Fill in each of the items in this block unless the position is a new one.

Source of Funds for Position
List the indices with the fund number that will be used to fund the position.

Scope of Search
For more information, click here.

Minimum Qualifications
This information should match the position announcement and advertisement.