Applicant Data Request Cards

The UO is required to invite candidates to self-identify protected status, and to track and analyze applicant statistics. The Office of Affirmative Action and Equal Opportunity (OAAEO) will provide a supply of Applicant Data Request Cards (data cards) for the department to send to applicants. The department must fill in the following information on the card: position applied for, posting number, and name of department. Electronic versions are also available.

The data card is to be completed by the applicant and mailed separately to OAAEO. The data card requests the applicant's gender, race, ethnicity and citizenship. The card is postage pre-paid and addressed to OAAEO (electronic versions are faxed or emailed).

Applicant Data Request Cards inviting candidates to self-identify gender, race, ethnicity and citizenship for purposes of affirmative action monitoring are to be sent to applicants as applications are received. If the cards are sent out late in the search, the hiring unit and university lose the opportunity to assess whether its outreach and recruitment efforts have been successful in attracting a reasonably diverse pool. Provision of self-ID information is voluntary. However, the university is required to track and analyze applicant statistics; therefore, applicants should be encouraged to return the card and reassured as to the confidentiality of the information.