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The BANNER form PWAAPPT produces on-screen Requests to Offer that are
designed to be printed and signed. RTO packets are forwarded to the appropriate
Vice President’s office either directly or via Affirmative Action.
The RTO is used to set up payroll and to create a contract that is mailed
to the employee.
Access
To access PWAAPPT, you must be an authorized BANNER user. BANNER
access and authorization may be requested from BAO using the BAF and
FUP forms available on the BANNER
Guide. PWAAPPT access may be obtained through your VP’s office.
Appointment Number
PWAAPPT immediately takes you to the “Key Block” for an appointment
number.
If you would like to create a new RTO (including renewals and revisions),
leave the appointment number field blank or clear the field if it
is not blank. The system will assign a unique RTO number as you advance
to the next block.
If you would like to access an existing RTO (to see what was done
before or to complete an unfinished RTO), enter the number into the appointment
number field and advance to the next block. If you don’t know
the appointment number, click on the down-arrow to search for it. You
can search based on any of the elements shown. Click on the down arrow
next to the ID field to search for an ID.
Information Needed to Begin
Before you start a new RTO, be sure to have the following information
at your fingertips:
- Employee’s UO ID Number (For new-to-UO employees, send a "UO
ID Request Form" to the Payroll office.)
- Position Number (See NAPO for new hires. For renewals, check BANNER
form PWIVERI for the position number. For all current UO employees,
check PWIVERI to make sure your appointment will not conflict with other
appointments the employee may have.)
- Contract Dates
- Timesheet Organization Number
Eight Tabbed Screens
Once you have navigated from the appointment number block to the next
block, you are in the first of eight tabbed screens in the appointment
system. The tabs are located across the top of the block. Depending on
your level of authorization, all or some tabs will be accessible to you.
There is also an “Options” pull-down menu that allows you
to do a variety of things with the RTO.
Enter all required fields on each tab that is accessible to you. As you
move from tab to tab, save the information by pressing the [Save] icon.
You can partially prepare an RTO, save the information, and come back
to it later.
For detailed information about each tabbed screen, click on the appropriate
link:
Completing the RTO
Print out the RTO by choosing “Print RTO” from the Options
menu. Once you are satisfied that the RTO is correct and complete, select
“Department Close” from the Options menu. This action updates
the Log Tab and prevents the department from making further changes. The
RTO will always be available for you to view.
Two things to notice on the printed RTO:
- “Overtime Eligibility" is an informational item, and applies
only to administrative and research appointments. If BANNER does not
contain an FLSA indicator for a new appointment, the RTO will print
a message that says "To be determined by Human Resources".
- “AAEO Disposition” is in the box in the top left corner.
If your appointment is a renewal and the disposition says “Do
not route to AAEO”, the RTO does not need to be approved by Affirmative
Action.
Remember to [Save] before exiting. If you're doing a series of RTOs,
click [Rollback] to take you back to the "Key Block".
Submission of the RTO Packet
Route the RTO packet around for approvals. The department head, dean/director
and Affirmative Action (as necessary) will need to sign these forms before
they go to the appropriate VP’s office.
The VP’s office reviews the paperwork and issues an employment
contract using the information on the RTO. When the contract is signed
by the employee and returned to the VP’s office, copies are distributed
to the department, dean’s/director’s office, Affirmative Action
and Resource Management.
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